Publications - Revision history

John Bray at 12:56, 25 December 2021

2021-12-25T12:56:16Z

Kericanfly: /* Printed Publications */

2012-09-16T21:18:43Z

‎Printed Publications

Kericanfly: /* Printed Publications */

2012-09-16T04:00:41Z

‎Printed Publications

Olszowka: Add paragraph related to mobile device aps

2011-02-26T20:12:01Z

Add paragraph related to mobile device aps

Phi: /* Printed Publications */ pickup rates

2010-01-26T17:16:35Z

‎Printed Publications: pickup rates

Drhaggis: /* Electronic Publications */ sub cat

2005-11-24T05:03:25Z

‎Electronic Publications: sub cat

Drhaggis: /* Electronic Publications */ reduce piping

2005-11-23T20:01:47Z

‎Electronic Publications: reduce piping

Netmouse at 00:58, 22 October 2005

2005-10-22T00:58:14Z

Netmouse at 00:55, 22 October 2005

2005-10-22T00:55:17Z

Netmouse at 00:51, 22 October 2005

2005-10-22T00:51:23Z

@@ Line 25: / Line 25: @@
 Yahoo Groups, Google Groops, and other portal services offer mailing list services free of charge, and most modern domain hosting services include email functions (multiple addresses, web mail, forwarding to other addresses, and both discussion and announce-only mailing lists).  It is possible that a convention committee may have technically adept persons that may offer to host the convention web site and/or mail servers at home.  While this may be convienient, strong consideration must be given to the long term stability and reliability of such systems, in the face of constant use by the convention organization and members.  For big enough conventions, the bandwidth of privately-run servers may also be an issue.  Web and email may very well be critical systems for your convention, and if so they must have rock solid reliability.
-The latest tool for disseminating schedule and related info is a [[mobile aps|mobile ap]].  These can be very convenient for attendees.
+The latest tool for disseminating schedule and related info is a [[mobile apps|mobile app]].  These can be very convenient for attendees, both because they can be updated in real-time, and because they take load off a convention website. [[Grenadine]] has an app.
 [[Category:Publications]]

@@ Line 10: / Line 10: @@
 Some conventions also publish a [[Pocket Program]].  This is typically a brief, perhaps even single-sheet grid version of the program schedule, plus other quick reference information like dealers room and art show hours, the location of childcare, etc.  Because it is small and simple a pocket program can be printed quickly right before the convention starts and often has a slightly more accurate version of the schedule than the program book, which is usually delivered to the printer at least a week before the convention.
-For promotional purposes, the publications department may also design and produce a [[Flyer|flyer]] to be handed out at other events.  If your convention is hosting a [[Party Maven|Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.
+For promotional purposes, the publications department may also design and produce a [[Flyer|flyer]] to be handed out at other events.  If your convention is hosting a [[Room Parties|Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.
 [[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Advertising#Placing_Advertising|Ad Placement]] in other people's publications, is generally handled by Publications as well.  Because many conventions swap ads  without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.

@@ Line 10: / Line 10: @@
 Some conventions also publish a [[Pocket Program]].  This is typically a brief, perhaps even single-sheet grid version of the program schedule, plus other quick reference information like dealers room and art show hours, the location of childcare, etc.  Because it is small and simple a pocket program can be printed quickly right before the convention starts and often has a slightly more accurate version of the schedule than the program book, which is usually delivered to the printer at least a week before the convention.
-For promotional purposes, the publications department may also design and produce a [[Flyer|flyer]] to be handed out at other events.  If your convention is hosting a [[Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.
+For promotional purposes, the publications department may also design and produce a [[Flyer|flyer]] to be handed out at other events.  If your convention is hosting a [[Party Maven|Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.
-[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Ad Placement]] in other people's publications, is generally handled by Publications as well.  Because many conventions swap ads  without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.
+[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Advertising#Placing_Advertising|Ad Placement]] in other people's publications, is generally handled by Publications as well.  Because many conventions swap ads  without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.
 Not all publications will be picked up by 100% of your attendees -- even if you assemble packets for registrants.  [[Arisia]] has historically had a pickup rate of 65%-70% for the [[Souvenir Book]] and 100%-105% for the [[Pocket Program]].

← Older revision		Revision as of 20:12, 26 February 2011
Line 24:		Line 24:

	Yahoo Groups, Google Groops, and other portal services offer mailing list services free of charge, and most modern domain hosting services include email functions (multiple addresses, web mail, forwarding to other addresses, and both discussion and announce-only mailing lists). It is possible that a convention committee may have technically adept persons that may offer to host the convention web site and/or mail servers at home. While this may be convienient, strong consideration must be given to the long term stability and reliability of such systems, in the face of constant use by the convention organization and members. For big enough conventions, the bandwidth of privately-run servers may also be an issue. Web and email may very well be critical systems for your convention, and if so they must have rock solid reliability.		Yahoo Groups, Google Groops, and other portal services offer mailing list services free of charge, and most modern domain hosting services include email functions (multiple addresses, web mail, forwarding to other addresses, and both discussion and announce-only mailing lists). It is possible that a convention committee may have technically adept persons that may offer to host the convention web site and/or mail servers at home. While this may be convienient, strong consideration must be given to the long term stability and reliability of such systems, in the face of constant use by the convention organization and members. For big enough conventions, the bandwidth of privately-run servers may also be an issue. Web and email may very well be critical systems for your convention, and if so they must have rock solid reliability.
		+
		+	The latest tool for disseminating schedule and related info is a [[mobile aps\|mobile ap]]. These can be very convenient for attendees.


	[[Category:Publications]]		[[Category:Publications]]

← Older revision		Revision as of 17:16, 26 January 2010
Line 14:		Line 14:
	[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Ad Placement]] in other people's publications, is generally handled by Publications as well. Because many conventions swap ads without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.		[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Ad Placement]] in other people's publications, is generally handled by Publications as well. Because many conventions swap ads without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.

		+	Not all publications will be picked up by 100% of your attendees -- even if you assemble packets for registrants. [[Arisia]] has historically had a pickup rate of 65%-70% for the [[Souvenir Book]] and 100%-105% for the [[Pocket Program]].

	== Electronic Publications ==		== Electronic Publications ==

← Older revision		Revision as of 05:03, 24 November 2005
Line 25:		Line 25:


−	[[Category:~~Communications~~]]	+	[[Category:Publications]]

@@ Line 16: / Line 16: @@
 == Electronic Publications ==
-There are many ways to get the word out over the Internet.  The most prominent would likely be the [[Web Site|web site]] for the convention.  Since it can be accessed from all over the world, this may very well become the face the Convention shows to the world.  It can updated relatively easily, so it will be the first place many people will look to find up to date information as the convention approaches, and perhaps even during the convention.
+There are many ways to get the word out over the Internet.  The most prominent would likely be the [[web site]] for the convention.  Since it can be accessed from all over the world, this may very well become the face the Convention shows to the world.  It can updated relatively easily, so it will be the first place many people will look to find up to date information as the convention approaches, and perhaps even during the convention.
 Some information on the web site might be for convention organizers only.  It might become necessary to set up a password-security system on the web site to prevent this information from being accessed by the general public.  Or it might be better to set up a web site for internal use only, with less publicity than the main site.

← Older revision		Revision as of 00:58, 22 October 2005
Line 12:		Line 12:
	For promotional purposes, the publications department may also design and produce a [[Flyer\|flyer]] to be handed out at other events. If your convention is hosting a [[Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.		For promotional purposes, the publications department may also design and produce a [[Flyer\|flyer]] to be handed out at other events. If your convention is hosting a [[Room Party]] at another event, you may want to produce a special-edition flyer that promotes both the convention and the room party.

−	[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad ~~deign~~ and [[Ad Placement]] in other publications, is generally handled by Publications as well. Because many conventions swap ads without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.	+	[[Advertising]], both in terms of receiving ads for the [[Program Book]] and in terms of ad design and [[Ad Placement]] in other people's publications, is generally handled by Publications as well. Because many conventions swap ads without exchanging money, an incoming Publications Head will want to be sure to get the [[Ad Swap]] list from the previous year so you don't get suprised by pre-existing obligations.

@@ Line 6: / Line 6: @@
 In addition to advance [[Progress Reports]], a convention usually has a [[program book]] and might (especially for "world" level conventions) also have a commemorative [[Souvenir Book]] for distribution to members as they arrive.  The program book often has photos and appreciations of the guests of honor, resumes of the prospective panelists, descriptions of panel topics, essays by the convention organizers, maps of the local area, restaurant guides, etc.  The souvenir book may expand into more essays by guests, or even fiction.
-The [[program book]] information must usually be updated due to schedule changes shortly before and during the convention.  These updates are often published daily in a [[newsletter]], informing the reader of recent changes to the [[program schedule]], and pointing out highlights of the previous day's events.
+The [[program book]] information must usually be updated due to schedule changes shortly before and during the convention.  These updates are often published daily in a [[newsletter]], informing the reader of recent changes to the [[program schedule]], and pointing out highlights of the previous day's events.  If area map and restaurant information is not included in the program book, a convention may print up a separate [[Restaurant Guide]].  Since people generally share rides and plan meals together, you do not need to print as many restaurant guides as you do program books.
 Some conventions also publish a [[Pocket Program]].  This is typically a brief, perhaps even single-sheet grid version of the program schedule, plus other quick reference information like dealers room and art show hours, the location of childcare, etc.  Because it is small and simple a pocket program can be printed quickly right before the convention starts and often has a slightly more accurate version of the schedule than the program book, which is usually delivered to the printer at least a week before the convention.

@@ Line 4: / Line 4: @@
 == Printed Publications ==
-In addition to advance [[Progress Reports]], a convention usually has a [[program book]] and might (especially for "world" level conventions) also have a commemorative [[souvenir book]] for distribution to members as they arrive.  The program book often has photos and appreciations of the guests of honor, resumes of the prospective panelists, descriptions of panel topics, essays by the convention organizers, maps of the local area, restaurant guides, etc.  The souvenir book may expand into more essays by guests, or even fiction.
+In addition to advance [[Progress Reports]], a convention usually has a [[program book]] and might (especially for "world" level conventions) also have a commemorative [[Souvenir Book]] for distribution to members as they arrive.  The program book often has photos and appreciations of the guests of honor, resumes of the prospective panelists, descriptions of panel topics, essays by the convention organizers, maps of the local area, restaurant guides, etc.  The souvenir book may expand into more essays by guests, or even fiction.
 The [[program book]] information must usually be updated due to schedule changes shortly before and during the convention.  These updates are often published daily in a [[newsletter]], informing the reader of recent changes to the [[program schedule]], and pointing out highlights of the previous day's events.