Art Show - Room Layout - Revision history

Phi: /* Office */ wikify

2012-03-23T16:34:58Z

‎Office: wikify

Lverhulst: /* Efficient */

2008-06-23T16:05:12Z

‎Efficient

Lverhulst: /* Security and Room Layout */

2008-06-23T16:04:24Z

‎Security and Room Layout

Lverhulst: /* Free standing panels */

2008-06-23T16:03:52Z

‎Free standing panels

Lverhulst at 16:03, 23 June 2008

2008-06-23T16:03:23Z

Lverhulst: Art Show - room layout moved to Art Show - Room Layout

2008-06-23T15:47:09Z

Art Show - room layout moved to Art Show - Room Layout

Brucemoko: /* Efficient */

2006-10-15T08:46:33Z

‎Efficient

Brucemoko: /* Print Shops */

2006-10-15T08:38:41Z

‎Print Shops

Brucemoko: /* Print Shops */

2006-10-15T08:36:05Z

‎Print Shops

Brucemoko: /* Security and Room Layout */

2006-10-15T08:32:09Z

‎Security and Room Layout

@@ Line 115: / Line 115: @@
 *picking up previously purchased art
 *keeping records, both paper and computer
-*cash registers and credit card machines
+*cash registers and [[credit card machines]]
 *a place to sit when you’re not busy
 For almost all of these, you want your office near the entrance.  In most cases, office space is carved out of display space, so you’ll want to keep your office small.  But some office functions attract crowds and you need to arrange space for all the people.  Fortunately, the functions most likely to generate crowds – artist check-in/out and art pick up – are not when the show is open for viewing, so you can often rearrange the office for them.  If you have separated the entrance and exit, bidder registration, bag checks and bagging stations must be at the entrance, while bag seach must be near the exit.  Cash registers should be near the exit.
 ==Security and Room Layout==

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 There isn’t enough clear space around the office to deal with a crowd during art pick up. Instead, we rearrange the office.  We put the wide office table directly in front of the door, and let people queue in the lobby.  We put the cash register on the table.  We move a narrow office table immediately to the right of the door, to hold the computer.  This is also where the room's phone jack is located (for credit card sales).  We use the bag check as work space to hold a buyers' pieces while they pay.
-The doorway is six feet wide - enough for two people to be at the "counter".  We only have one line - rather than parallel lines, we use a pipelined system (see [[art show - art pickup]]).
+The doorway is six feet wide - enough for two people to be at the "counter".  We only have one line - rather than parallel lines, we use a pipelined system (see [[Art Show - Art Pickup]]).
 The door at the back left is kept locked until we prepare for auction (it can be opened from the Art Show side).  The auction is held next door.  Having this back entrance allows auction runners to immediately take each piece to the art show as soon as it's sold.  Very handy.  It also makes it easier to move the art to the auction room.

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 You want to control access to the show when it’s open.  It’s simplest to do if you have only one entrance and exit.  Fire regulations may not allow this, but try to keep the number to a minimum.  And you don’t want to put artwork too near entrances or exits – in addition to inviting theft, these are high traffic areas and people are likelier to bump into things.
-At each entrance or exit you will need to leave room for whatever security measures you want to place there.  If you are running a bag check, you need room not only for the bag check, but also for the people who will be clustered around it checking their bags in or out.  For sacking or searching, you need space and supplies for the security people to work, plus room for people who are waiting their turn. Bag check and sacking need to be by the entrance; bag search needs to be by the exit.  (see [[Art Show - security]] )
+At each entrance or exit you will need to leave room for whatever security measures you want to place there.  If you are running a bag check, you need room not only for the bag check, but also for the people who will be clustered around it checking their bags in or out.  For sacking or searching, you need space and supplies for the security people to work, plus room for people who are waiting their turn. Bag check and sacking need to be by the entrance; bag search needs to be by the exit.  (see [[Art Show - Security]] )
 ==Print Shops==

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 [[Image:panel_align.gif|left]]
-You can also create complicated crenellated and fractal shapes with your panels.  Don’t.  It may look fun on the floor plan, but in the show it limits sight distance and confuses people, makes it difficult to get from one part of the show to another quickly, and makes it hard to watch over the show (see [[art show - security]] ).
+You can also create complicated crenellated and fractal shapes with your panels.  Don’t.  It may look fun on the floor plan, but in the show it limits sight distance and confuses people, makes it difficult to get from one part of the show to another quickly, and makes it hard to watch over the show (see [[art show - Security]] ).
 Rows of zig-zags or bays can be aligned or opposed.  Aligned usually works better for both.  With bays, opposed slightly increases the minimum aisle clearance, but chops 4 panels off every other row.  For zig-zag, opposed may look more spacious and gives a nice "gallery" effect, but with 6 foot aisles, sight distance changes from a uniform 14 feet to half with 12 feet and half with 16 feet.  You can use either aligned or opposed, though, if one works better with your room.

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 Panels, office, and security all must be in the same room.  It is possible to put the Print Shop elsewhere, but if you do, it will need its own office and security - which takes more staff as well as space - and it will probably get less traffic and lower sales.  Box storage needs to be convenient to the art show, but need not be in the same room (and boxes are usually not pretty, so nearby might be better).  Some exhibits and special displays can stand alone, as can art demos, but they also work well in the art show room if they fit.  If not, try to have them nearby, so they and the art show can share a mutual audience.  If you plan to have an artists’ reception and don't have wide aisles, it may be better to have it nearby rather than in the art show itself.
-You will need some sort of security by each entrance to the room (see [[Art Show - security]] ).  The art show office should also be near the entrance.  If you have a large show with more than one entrance, you may want a main office at the main entrance, and satellite offices at other entrances, particularly if buyers need to sign up before bidding.
+You will need some sort of security by each entrance to the room (see [[Art Show - Security]] ).  The art show office should also be near the entrance.  If you have a large show with more than one entrance, you may want a main office at the main entrance, and satellite offices at other entrances, particularly if buyers need to sign up before bidding.
 Security and an office are necessary overhead, not the purpose of the show.  Most of the show will be occupied by panels and tables.  Rows of panels should leave sufficient aisles for easy access by wheelchairs, for multiple people to pass easily, and for good sight lines to the artwork.  You would also like good sight lines down the aisles from your office and security areas.  The smallest aisle I like is 6’ (that’s actually about a 7’ minimum clearance in zig-zag - see panels for how to measure).  Seven feet is distinctly better than six, eight is somewhat better than seven, and gains per additional foot diminish thereafter.  Prestige shows generally want wider aisles, as do shows expecting extremely heavy traffic.
-You should plan your layout well in advance, and in detail.  You want exact locations for every table and panel (or row of panels).  It’s hard to have too much detail.  Doing more planning won’t save you work, but it does shift a bunch of it from during the show – when you don’t have time for it – to before the show.  I’m willing to spend 2 or 3 hours before the convention to save an hour during it.  And planning in advance usually allows you to do a better job.  (see [[Art Show - setup]] )
+You should plan your layout well in advance, and in detail.  You want exact locations for every table and panel (or row of panels).  It’s hard to have too much detail.  Doing more planning won’t save you work, but it does shift a bunch of it from during the show – when you don’t have time for it – to before the show.  I’m willing to spend 2 or 3 hours before the convention to save an hour during it.  And planning in advance usually allows you to do a better job.  (see [[Art Show - Setup]] )
 ==Panel Layout==
-(for panel types and construction, see [[Art Show - panel types and construction|panel types and construction]] )
+(for panel types and construction, see [[Art Show - Panel Types and Construction]] )

← Older revision	Revision as of 15:47, 23 June 2008
(No difference)

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 Panels a1, b1, d1, f1, and h1 are visible from the doorway.  We try to put large, colorful pieces there to draw people in.  Our artist Guest of Honor would get panels d1, d2, d3, etc. (usually 4-8 panels), which is the most visible area from the door.
-There isn’t enough clear space around the office to deal with a crowd during art pick up. Instead, we rearrange the office.  We put the wide office table directly in front of the door, and let people queue in the lobby.  We put the cash register on the table.  We move a narrow office table immediately to the right of the door, to hold the computer.  This also where the room's phone jack is located (for credit card sales).  We use the bag check as work space to hold a buyers' pieces while they pay.
+There isn’t enough clear space around the office to deal with a crowd during art pick up. Instead, we rearrange the office.  We put the wide office table directly in front of the door, and let people queue in the lobby.  We put the cash register on the table.  We move a narrow office table immediately to the right of the door, to hold the computer.  This is also where the room's phone jack is located (for credit card sales).  We use the bag check as work space to hold a buyers' pieces while they pay.
 The doorway is six feet wide - enough for two people to be at the "counter".  We only have one line - rather than parallel lines, we use a pipelined system (see [[art show - art pickup]]).

@@ Line 150: / Line 150: @@
 Putting copies in your office requires more work and more staff, but reduces the chance of damage and pilferage (wrapping prints in plastic helps protect them, and good security reduces pilferage, but keeping the prints out of reach is more effective).  A few people may be upset if the print they get is matted differently than the one on display.  Having to go to the desk to request a print does reduce sales somewhat.
-If you use bins, my favorite setup is to use 18" wide tables along the wall or in front of panels, and tape a 2x2 to the front and back edge of the table.  Put the tablecloth over that, and you have a "bin" as wide as the table is long.
+When using bins, my favorite setup is to use 18" wide tables along the wall or in front of panels, and tape a 2x2 to the front and back edge of the table.  Put the tablecloth over that, and you have a "bin" as wide as the table is long.
 If you allow the public access to the prints, you can use a mix of bins and panels. Plain table space is also useful for holding items such as bookmarks or cards, if you allow them in the Print Shop.

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 Ideally, you would like the prints to be displayed on panels, so that people can see them.  If there isn't room for this, you can put prints in bins, and allow people to leaf through them.  While this saves space, it also decreases sales and increases the chances of pieces being damaged.  This is your first major decision for Print Shop.
-If you display the prints on panels, your must then decide whether to allow the public direct access to the prints.  You can do this by putting multiple copies of each print directly on the panel (using oversize hanging hooks to either make bins on the panel, or by hanging multiple copies from the hooks.  The latter works better but hanging pieces takes more work), or by putting bins near the panels.  The alternative is to put one labeled display copy of each print on the panels, and all the rest in bins in your office.  Buyers tell you which one you want, and you get them a copy.
+If you display the prints on panels, you must then decide whether to allow the public direct access to the prints.  You can do this by putting multiple copies of each print directly on the panel (using oversize hanging hooks to either make bins on the panel, or by hanging multiple copies from the hooks.  The latter works better but hanging pieces takes more work), or by putting bins near the panels.  The alternative is to put one labeled display copy of each print on the panels, and all the rest in bins in your office.  Buyers tell you which one you want, and you get them a copy.
 Putting copies in your office requires more work and more staff, but reduces the chance of damage and pilferage (wrapping prints in plastic helps protect them, and good security reduces pilferage, but keeping the prints out of reach is more effective).  A few people may be upset if the print they get is matted differently than the one on display.  Having to go to the desk to request a print does reduce sales somewhat.

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 *Space for sacking, searching, or bag check.
-Being able to see all parts of the show at all times is your best security.   Try to arrange good sight lines from the office, security station, or wherever else your staff will be.  This means you’ll want most of your aisles running in a direction that points to the office, rather than running across.  It also means you’ll want reasonably wide aisles with no nooks or crannies.  Wide aisles with no constrictions, nooks or crannies also helps keep people from running into the art by accident - that's a part of security, too.
+Being able to see all parts of the show at all times is your best security.   Try to arrange good sight lines from the office, security station, or wherever else your staff will be.  This means you’ll want most of your aisles running in a direction that points to the office, rather than running across.  It also means you’ll want reasonably wide aisles with no nooks or crannies.  Wide aisles with no constrictions, nooks or crannies also help keep people from running into the art by accident - that's a part of security, too.
 You want to control access to the show when it’s open.  It’s simplest to do if you have only one entrance and exit.  Fire regulations may not allow this, but try to keep the number to a minimum.  And you don’t want to put artwork too near entrances or exits – in addition to inviting theft, these are high traffic areas and people are likelier to bump into things.
 At each entrance or exit you will need to leave room for whatever security measures you want to place there.  If you are running a bag check, you need room not only for the bag check, but also for the people who will be clustered around it checking their bags in or out.  For sacking or searching, you need space and supplies for the security people to work, plus room for people who are waiting their turn. Bag check and sacking need to be by the entrance; bag search needs to be by the exit.  (see [[Art Show - security]] )
 ==Print Shops==